Guides and troubleshooting for property management bookkeeping — written from state audit manuals, disciplinary records, and real reconciliation work.
The most common causes of an off adjusted cash balance in AppFolio — cross-period voids, stranded clearing accounts, migration errors — and how to locate the exact transaction.
Troubleshooting · 2026-07-16
The nine mechanical causes of an out-of-balance Buildium reconciliation — wrong opening balances, cross-period voids, bulk transfers — and how to find each one.
Troubleshooting · 2026-07-16
A negative owner balance means one owner's expenses were paid with other owners' money — conversion of client funds in most states. What causes it, how to find every instance, and how to fix it.
Compliance · 2026-07-16
How property management accounting actually works: trust vs operating accounts, security deposits, management fees, owner statements, three-way reconciliation, 1099s, and the errors that get companies cited in state audits.
Guides · 2026-07-16
How to do a three-way trust reconciliation step by step — bank statement, trust ledger, and the sum of every owner and tenant balance — plus the failure patterns that keep the three legs from tying out.
Guides · 2026-07-16
A 24-point checklist of what state real estate auditors request and verify in a property management trust account audit — compiled from state audit manuals and disciplinary records.
Compliance · 2026-07-16