For property management companies on Buildium & AppFolio
TrustRecon does your three-way reconciliation and month-end close — every month, every account, every penny traced. Delivered as a clear report your team just reviews and approves.
In California's FY 2023-24 audit cycle, 57% of audited brokerages had trust recordkeeping violations, and 32% had actual trust shortages — $3.5M in aggregate. (Source: CA DRE Bulletin, Oct 2024.)
Rent lives in your PMS. Company books live in QuickBooks. Cash lives at the bank. They must agree to the penny — and none of them checks the other two.
A voided receipt after a closed period. A bulk transfer that bypassed the software. Each one quietly shifts your adjusted cash balance until the audit finds it.
A PM-experienced bookkeeper costs $50-65k/year — if you can find one. When they leave, the books' logic leaves with them.
Bank statement ↔ trust ledger ↔ sum of every owner & tenant balance. The exact check state auditors run — done monthly, documented, archived.
Every mismatch listed with the record IDs on both sides, the dollar amount, the likely cause, and the suggested fix — graded by severity so you fix trust violations first.
Statements generated only after the books balance — so owners never see numbers you'll have to correct later.
Management fee income in your PMS vs revenue in QuickBooks vs actual bank transfers. The gap where most unexplained balances hide.
Our engine runs 75 deterministic checks built from state regulator audit manuals and disciplinary cases — the failure patterns that actually get companies cited. How it works →
Flat monthly pricing at roughly half of what a bookkeeping hire or traditional PM bookkeeping service costs.
Read-only exports (or read-only API access). We never touch your money and never write to your systems.
Every number in every report traces to a record ID in your own systems. If a state auditor calls, the workpapers are already done.
Send three exports. Within 48 hours you get a discrepancy report — every finding tied to a record ID. No call required, no software to install.
Ready in ~10 minutes of your time: answer four questions, upload your exports, get a tracking link. Report within 48 hours.
✓ Got it — we'll reply within one business day with the export checklist.
Typically for companies managing 100–3,000 doors on Buildium or AppFolio.