Buildium bank reconciliation service
We take your Buildium (a RealPage company) exports and your bank statements and deliver a completed three-way reconciliation with every discrepancy identified down to the record ID. Fixed monthly price, 48-hour turnaround.
On Buildium the usual suspects are bank-side bulk transfers (owner distributions done in online banking with no matching register entries), receipts posted to the wrong property (which reconcile fine while corrupting owner balances), incorrect opening balances from migration, and deposits recorded in a different month than the bank shows them.
These failures share a trait: Buildium's own reconciliation screen can't see them, because each one involves something that happened outside the current reconciliation window — a prior period, another system, or the bank itself. Finding them requires re-deriving the balance independently, which is exactly what our engine does: every transaction matched, every balance recomputed, across 75 deterministic checks built from state audit manuals.
The exact transaction(s) behind an off balance, with record IDs and the correcting entry.
Bank ↔ ledger ↔ owner balances verified to the penny, delivered as an audit-ready workpaper.
Works from Buildium exports or read-only access. Your team keeps working exactly as before.
Buildium's reconciliation verifies the bank register against the bank feed. It does not verify that the sum of all owner and tenant ledgers equals the reconciled bank balance — that's the third leg of a three-way reconciliation, and it's where posting-to-wrong-property errors hide. We recompute that leg from scratch every month.
It's the single most common source of unexplained differences we see on Buildium: the transfer happens at the bank but no matching register entries exist, or one aggregate entry covers dozens of owners. We match bank-side bulk transfers against ledger-side distributions and flag every gap.
Three, about ten minutes: general ledger, bank register, and your trust account bank statement. Or read-only access once, and no monthly exports at all.
For the reconciliation and month-end close, yes — that's the part software plus our engine does better than manual work. Judgment calls (approving unusual entries, owner communication) stay with your team, which is why the service costs a fraction of a hire.
Send three exports. Within 48 hours you get a discrepancy report — every finding tied to a record ID. No call required, no software to install.
Ready in ~10 minutes of your time: answer four questions, upload your exports, get a tracking link. Report within 48 hours.
✓ Got it — we'll reply within one business day with the export checklist.
Typically for companies managing 100–3,000 doors on Buildium or AppFolio.