AppFolio bookkeeping service
Monthly three-way reconciliation, discrepancy detection, and owner statements for property managers on AppFolio Property Manager. Every finding tied to a record ID. Half the cost of traditional PM bookkeeping services.
AppFolio's built-in reconciliation is a tool — it verifies what was entered, not whether it was entered correctly. A receipt voided after a closed period silently shifts your adjusted cash balance for every following month. A security-deposit clearing account left non-zero after a move-out strands cash between accounts. Migration-era balance errors surface years later. These aren't software bugs; they're data-entry and workflow failures the software can't see about itself.
TrustRecon works from your AppFolio exports (or read-only API access) as an independent layer: we re-derive every owner balance from scratch, match every bank transaction, verify your deposit register against liability, and check your management fees against your contracts — 75 deterministic checks built from state audit manuals and disciplinary records.
Three-way reconciliation + discrepancy report + owner statement package, within 48 hours of your exports.
Posting errors, cross-period voids, bulk transfers that bypassed the software, fee miscalculations — graded by severity.
Your AppFolio trust books vs your QuickBooks company books vs the bank — verified against each other, not just synced.
That's our specialty. The most common cause we see is a receipt voided after its period was already reconciled: the void lands in a different reconciliation window, and the adjusted cash balance stays off by that amount every month until found. Our engine locates the exact transaction. The free audit will tell you in 48 hours.
Yes — and beyond it. Diagnostics flags known internal inconsistencies; we additionally verify your books against your actual bank statement and your QuickBooks company books, which AppFolio doesn't see.
One full period: three-way trust reconciliation, the complete 75-check discrepancy scan, and a written report with every finding tied to a record ID. No call required, and no obligation.
Read-only access only, US-based infrastructure only, mutual NDA before any data changes hands, deletion on request within 30 days. Details on our Security page.
Send three exports. Within 48 hours you get a discrepancy report — every finding tied to a record ID. No call required, no software to install.
Ready in ~10 minutes of your time: answer four questions, upload your exports, get a tracking link. Report within 48 hours.
✓ Got it — we'll reply within one business day with the export checklist.
Typically for companies managing 100–3,000 doors on Buildium or AppFolio.