Buildium bookkeeping service
Monthly three-way reconciliation, discrepancy detection, and owner statements for property managers on Buildium (a RealPage company). Every finding tied to a record ID. Half the cost of traditional PM bookkeeping services.
Buildium's built-in reconciliation is a tool — it verifies what was entered, not whether it was entered correctly. A receipt posted to the wrong property reconciles fine. A bulk fee transfer done in online banking never appears in the register. An incorrect opening balance carries the same error into every future month. These aren't software bugs; they're data-entry and workflow failures the software can't see about itself.
TrustRecon works from your Buildium exports (or read-only API access) as an independent layer: we re-derive every owner balance from scratch, match every bank transaction, verify your deposit register against liability, and check your management fees against your contracts — 75 deterministic checks built from state audit manuals and disciplinary records.
Three-way reconciliation + discrepancy report + owner statement package, within 48 hours of your exports.
Posting errors, cross-period voids, bulk transfers that bypassed the software, fee miscalculations — graded by severity.
Your Buildium trust books vs your QuickBooks company books vs the bank — verified against each other, not just synced.
Buildium reconciles what's in Buildium against your bank feed. It cannot tell whether a receipt was posted to the wrong property, a cleared transaction was voided in a later period, or a management fee was charged at the wrong rate. TrustRecon re-derives your balances independently and flags exactly those failures — the same ones cited in state disciplinary records.
Three exports, about ten minutes: your Buildium general ledger and bank register, your QuickBooks trial balance, and your trust bank statement CSV. Or grant read-only API access once and skip exports entirely.
Our report gives the record IDs, the dollar amount, the likely cause, and the suggested correcting entry for every finding. Your team applies fixes in minutes — or for messy historical books, we quote a fixed-price cleanup.
A PM-experienced bookkeeper costs $50–65k/year and their knowledge leaves when they do. TrustRecon costs a fraction of that, never quits, and documents every check in an audit-ready workpaper archive.
Send three exports. Within 48 hours you get a discrepancy report — every finding tied to a record ID. No call required, no software to install.
Ready in ~10 minutes of your time: answer four questions, upload your exports, get a tracking link. Report within 48 hours.
✓ Got it — we'll reply within one business day with the export checklist.
Typically for companies managing 100–3,000 doors on Buildium or AppFolio.