AppFolio bank reconciliation service
We take your AppFolio Property Manager exports and your bank statements and deliver a completed three-way reconciliation with every discrepancy identified down to the record ID. Fixed monthly price, 48-hour turnaround.
The classic AppFolio failure is the cross-period void: a transaction cleared and reconciled, then voided in a later month — the adjusted cash balance shifts by that amount and stays shifted forever. Close behind: security-deposit clearing accounts left non-zero after move-outs, migration-era opening balance errors, and undeposited funds sitting in limbo between receipt and bank deposit.
These failures share a trait: AppFolio's own reconciliation screen can't see them, because each one involves something that happened outside the current reconciliation window — a prior period, another system, or the bank itself. Finding them requires re-deriving the balance independently, which is exactly what our engine does: every transaction matched, every balance recomputed, across 75 deterministic checks built from state audit manuals.
The exact transaction(s) behind an off balance, with record IDs and the correcting entry.
Bank ↔ ledger ↔ owner balances verified to the penny, delivered as an audit-ready workpaper.
Works from AppFolio exports or read-only access. Your team keeps working exactly as before.
A constant offset almost always means a cross-period void: a receipt or check that cleared in a reconciled period was later voided, and the reversal landed outside any reconciliation window. The adjusted cash balance carries that difference forward indefinitely. Our engine scans your full register history for void events whose original transaction sits in a closed period — that list is usually short, and the stuck amount is usually on it.
Yes. Historical re-reconciliation is a fixed-price cleanup: we rebuild the reconciliation from your migration date or last known-good month forward, so every subsequent month starts from a verified balance.
Never. We work from statement exports (PDF or CSV) and AppFolio reports you generate yourself, or read-only report access. No credentials, no write access, mutual NDA first.
The checker compares the three totals you paste in and tells you whether — and by how much — you're out of balance, entirely in your browser. The service finds out why: full transaction matching, 75 checks, record IDs, and the correcting entries.
Send three exports. Within 48 hours you get a discrepancy report — every finding tied to a record ID. No call required, no software to install.
Ready in ~10 minutes of your time: answer four questions, upload your exports, get a tracking link. Report within 48 hours.
✓ Got it — we'll reply within one business day with the export checklist.
Typically for companies managing 100–3,000 doors on Buildium or AppFolio.